I am committed to ensuring that your privacy is protected and I strictly adhere to the provisions of the Data Protection Act 2018, any national implementing laws, regulations and secondary legislation as amended or updated from time to time in the UK, and any successor legislation to GDPR and the Privacy and Electronic Communications Regulations 2003 (Data Protection Legislation).

Privacy Policy

I take your privacy seriously.  In this Privacy Policy I have provided information on when and why I collect your personal information, how I use it, the limited conditions under which I may disclose it to others and how I keep it secure.

Client Information

When a client contacts me to provide an assessment of SpLD, I collect a range of information to enable me to fulfil that service provision.  This includes:

• Contact details e.g. home address, email address and telephone number.
• Family details e.g. details of other family members with whom a client has given me consent to liaise.
• Pre-assessment questionnaires completed by the client, client's parent and school/college/workplace with whom a client has given me consent to liaise and notes written during lesson observation and meetings.
• Sensitive personal data e.g. details of why an individual seeks an assessment, details of a disability or specific learning difficulty, details of support a client may have had in the past, assessment data and notes written during and after assessment sessions or after other contact with client.
• Dates of meetings held with a client.

I collect this information to plan and provide the assessment that the client has requested.

This information is not shared with any other individual or organisation, without the client’s express, written consent. Both paper and electronic records are kept secure on the premises at Blossomsend Cottage, Blossom Lane, Theale. Reading. RG7 5BE.

The client is entitled to view, amend, or delete the personal information that I hold.  Please email your request to [email protected]

Please Note: Requests from clients to delete data relating to an individual will be considered on a case by case basis but I may be unable to remove all assessment records or support notes for legal reasons.

School Information

When a school contacts me to provide assessment for access arrangements, I collect a range of information on examination candidates from the school SENCO, to enable me to fulfil that service provision.  For each candidate, this comprises Section 1 of JCQ (The Joint Council for Qualifications) Form 8, which may include any of the following information:

• Name, date of birth and candidate number.
• A profile which may include: the results of screening tests, previous specialist assessments, support plans in place for the candidate, school reports,  information reported by subject teachers and support staff.
• Linguistic history
• History of learning difficulties
• How the candidate's difficulty currently impacts teaching and learning
• Details of current 'normal way of working', which means the 'additional to or different from' support and adjustments normally given in the classroom and in written tests, assessments and examinations.
• The access arrangements requested.

I collect this information electronically, to plan and provide the assessments for access arrangements that the SENCO has requested.  When I have assessed a candidate, the record of that assessment is made electronically, on Section 2 of of JCQ Form 8 and returned to the SENCO.  Form 8 is then kept securely stored by the school, along with the additional evidence that the school has collected of a candidate's 'normal way of working'.  When this evidence requirement is complete, the school may then make a secure online application for an award of access arrangements in examinations, to JCQ or the awarding bodies; whose decision is final.

14 days after my visit to a school, all information regarding test candidates is either returned to the school to be kept securely, or safely destroyed.  After 14 days, no information on a school or a school's examination candidates is ever stored or shared by me, except by express, written direction from the school SENCO or Head of Centre; or as required by law. 

This data policy was created on 25th May, 2018 and is annually reviewed on 6th April each year.

ICO Data Protection Registration Reference: ZA853440